Expense Management; Definition, Types & Tips

expense management definition

You can review the key information such as receipt, department, merchant, date/time, expense category, etc. you can also download the receipt, approve/reject the expense, and check the activity log. Apart from this method, your employees expense management definition can also request to activate the P-cards. They explain the card’s purpose, after which the admin can approve/reject the request. In this way, you manage budget control and approvals without losing visibility or having to micromanage.

Automating your expense management process saves time on submission and processing, accelerates reimbursements, and quickly detects anomalies. Bill.com simplifies employee expense tracking by providing real-time visibility and customization. It is an expense management solution for SMBs to control all corporate expenses. It streamlines a scattered expense management process with seamless syncing. The main difference between small business credit cards is the size of the company that uses them, followed by credit limits and available control features. Pluto provides cards to corporations and businesses through the all-in-one spend management platform.


SMEs in UAE use Pluto’s core modules to save on card & employee reimbursements spending. Manage your entire company’s T&E spending in one easy-to- use platform that employees love. It’s important to consult a professional tax advisor to learn about what expenses are deductible and not deductible in your or your company’s situation. Now that you’ve understood about expense management, let’s understand the types of expense management that occurs in an organization.

  • As you already know, expense management refers to monitoring, controlling, and reducing business expenses.
  • No doubt that managing your expenses can be a time-consuming and even complex task when done manually.
  • With Pluto, you can transform reimbursements to get more control and visibility without causing delays or confusion.
  • An expense sheet usually contains 3 columns, earnings, fixed expenses, and variable expenses.
  • The OCR feature will capture essential data like invoice number, vendor details, items, amount, date, GSTIN, etc.
  • A while ago, when corporate cards were all the rage, they felt like the ultimate solution to managing business expenses.

For instance, a manufacturing company may set spending limits for employee travel and require pre-approval for expenses exceeding a certain threshold. Many expenses are related to business travel, so make sure your policy includes trains, taxis, petrol (if employees are using their own car) etc. If the travel is international, include sections covering legal document expenses like Visas and any vaccination or medical expenses needed. Unfortunately, delays can be common when you use a manual system – which is why it’s worth looking at expense management tools like those available in KashFlow. Our bookkeeping software will allow you to enter and track your expenses from one place.